We
will not share your details and e-mail address with any third party.
You can choose to delete your PREP report at any time. The information you have
provided will be permanently removed from our system.
We will not send you unwanted e-mail.
Data Collection
Perception Mapping undertakes to
collect Your Data by means that are:
- fair;
- legal;
and
- transparent.
If you visit Perception Mapping's web site, your web browser automatically discloses, and Perception Mapping's web server automatically logs, the following information: the date
and time, the IP address from which you issued the request, the type of browser
and operating system you are using, the URL of any page that referred you to
the page, the URL you requested, and whether your request was successful. This
data may or may not be sufficient to identify you.
Any additional data that you
provide, e.g. in a web form, may also be logged. This data may or may not be
sufficient to identify you.
Any additional data that your web
browser automatically provides may also be logged. This will be the case, for
example, if your browser has previously been requested to store data on your
computer in 'cookies' and submits them each time you request a web-page within
a particular domain (such as PerceptionMapping.com.au). This data may or may
not be sufficient to identify you.
If you disclose personal data to
Perception Mapping in conjunction with an identifier such as your name or your
credit-card details, Perception Mapping will collect Your Data. Moreover, any
data that becomes available to Perception Mapping through any of the means
described in the preceding paragraphs may be able to be associated with that
identifier, and hence become Your Data.
Subject to the qualifications
immediately below, Perception Mapping undertakes to collect Your Data from you
and not from other parties. This undertaking is qualified as follows:
- where
Perception Mapping reasonably considers that the protection of its
financial interests requires that it gather Your Data from other sources,
or from additional sources. This applies in particular where Perception
Mapping has a lending exposure to you, and seeks information about your
creditworthiness;
- where
Perception Mapping reasonably considers that its capability to deliver
quality services to you will be materially enhanced by gathering Your Data
from other sources. This applies in particular to consumer profile data.
Where Perception Mapping collects
Your Data from sources other than you, it undertakes:
- to
do so only by legal means;
- to
do so only with your consent; and
- to
declare to you what sources it uses, and under what circumstances.
Perception Mapping undertakes to
declare the purpose of collection in a manner that is clear and meaningful, and
to avoid vague, highly inclusive statements such as 'to support our
operations'.
Data Security
Perception Mapping undertakes to
store Your Data in a manner that ensures security against unauthorised access,
alteration or deletion, at a level commensurate with its sensitivity.
Perception Mapping undertakes to
store Your Data only in jurisdictions where data protections are at least
equivalent to those required under the OECD Guidelines.
Perception Mapping undertakes to
transmit Your Data in a manner that ensures security against unauthorised access,
alteration or deletion, at a level commensurate with its sensitivity.
Perception Mapping undertakes to
implement appropriate measures to ensure security of Your Data against
inappropriate behaviour by HeadStrong Cognitive's staff-members and contractors.
These include:
- training
for staff in relation to privacy;
- access
control, to limit access to Your Data to those staff and contractors who
have legitimate reasons to access it;
- particularly
in the case of sensitive data, audit trails of accesses, including the
identities of staff and contractors accessing the data;
- reminders
to staff and contractors from time to time about the importance of data
privacy, and the consequences of inappropriate behaviour,
- declaration
of appropriately strong sanctions that are to be applied in the event of
inappropriate behaviour
- clear
communication of policies and sanctions; and
- processes
to audit, to investigate and to impose sanctions.
Data Use
Use refers to the application of
Your Data by any part of Perception Mapping, or any staff-member or
contractor of Perception Mapping in the course of their work.
Perception Mapping undertakes to
use Your Data only for:
- the
purposes for which it was collected;
- such
other purposes as are subsequently agreed between Perception Mapping and
You;
- such
additional purposes as may be required by law. In these circumstances,
Perception Mapping will take any reasonable steps available to it to
communicate to You that the use has occurred, unless it is precluded from
doing so by law; and
- such
additional purposes as are authorised by law (in particular to protect Perception Mapping's interests, e.g. if it believes on reasonable
grounds that You have failed to fulfil your undertakings to Perception
Mapping or have committed a breach of the criminal law).
Perception Mapping undertakes to
use Your Data only if it has demonstrable relevance to the particular use to
which it is being put.
Perception Mapping undertakes to
use Your Data in such a manner as to take into account the possibility that it
is not of sufficient quality for the purpose, e.g. because it is inaccurate,
out-of-date, incomplete, or out-of-context.
Data Disclosure
Disclosure refers to making Your
Data available to any party other than Perception Mapping and You. The term
disclosure may include many different conditions of data transfer, including
selling, renting, trading, sharing and giving.
Perception Mapping undertakes to
disclose Your Data only under the following circumstances:
- in
the course of business being conducted between You and Perception Mapping, where disclosure is necessary to a contractor, such as a
transport company. Where Your Data is disclosed in this way, Perception
Mapping undertakes to exercise control over Perception Mapping's
contractors to ensure that their actions are compliant with these Terms;
- in
other circumstances that are directly implied by the purpose agreed
between You and Perception Mapping at the time of data collection or
subsequently, where Your Data is disclosed in this way, Perception Mapping
undertakes to exercise control over Perception Mapping's contractors to
ensure that their actions are compliant with these Terms;
- with
your consent, or at your request;
- where
required by law, such as a provision of a statute, or a court order such
as a search warrant or subpoena. In these circumstances, Perception
Mapping will take any reasonable steps available to it to communicate to
You that the disclosure has occurred, unless it is precluded from doing so
by law;
- where
permitted by law (e.g. the reporting of suspected breach of the criminal
law to a law enforcement agency; and in an emergency, where Perception
Mapping believes on reasonable grounds that the disclosure of Your Data
will materially assist in the protection or the life of health of some
person), provided that Perception Mapping will apply due diligence to
ensure that the exercise of the permission is justifiable.
In all cases, Perception Mapping
undertakes to disclose only such of Your Data as is necessary in the particular
circumstances.
Data Retention
and Destruction
Subject to the qualifications
immediately below, Perception Mapping undertakes:
- to
retain Your Data only as long as is consistent with its purpose; and
- to
destroy Your Data when its purpose has expired, and to do so in such a
manner that Your Data is not subsequently capable of being recovered.
This undertaking is qualified as
follows:
- Your
Data may be retained in Perception Mapping's logs, backups and audit
trails within short-term retention cycles that are devised to protect the
company's operations. In such cases, Your Data will be destroyed in
accordance with those cycles;
- Your
Data may be retained beyond the expiry of its purpose if that is required
by law, such as a provision of a statute, or a court order such as a
search warrant or sub poena, or a warning by a law enforcement agency that
delivery of a court order is imminent. In these circumstances, Perception
Mapping will take any reasonable steps available to it to communicate to
You that Your Data is being retained, unless it is precluded from doing so
by law; and will only retain Your Data while that provision is
current, and will then destroy Your Data;
- Your
Data may be retained beyond the expiry of its purpose if it is authorised
by law (in particular to protect HeadStrong Cognitive's interests, e.g. if
it believes on reasonable grounds that You have failed to fulfil your
undertakings to Perception Mapping or have committed a breach of the
criminal law). In these circumstances, Perception Mapping will only retain
Your Data while that situation is current, and will then destroy Your
Data.
Access by You to
Your Personal Data
Perception Mapping undertakes to
provide you with access to Your Data, subject to only such conditions and
processes as are reasonable in the circumstances. In particular, Perception
Mapping undertakes to enable access:
- conveniently;
- without
unreasonable delay; and
- without
cost.
Perception Mapping undertakes to
establish and operate identity authentication protections for access to Your
Data that are appropriate to its sensitivity, but practical. This may involve
some inconvenience; for example, relatively straightforward procedures may be
involved in order to provide you with access through a channel that you have
previously registered with Perception Mapping (such as a particular email
address), but may impose more onerous procedures if you wish to use some other
channel.
In the event that you dispute
some aspect of Your Data, Perception Mapping undertakes to take reasonable
steps in relation to the amendment, supplementation or deletion of Your Data.
You undertake:
* not to seek
access for frivolous purposes, or unreasonably frequently;
* to accept that deletion of some data may not be consistent
with the provision of particular services by Perception Mapping to you.
Information
about Data-Handling Practices
Perception Mapping undertakes to
make information available to you about the manner in which Perception Mapping
handles your data:
* in general
terms, in a readily accessible manner; and
* in more specific terms, on request.
Where Your Data is disclosed to a
contractor, Perception Mapping undertakes to make information available to you
on request about the manner in which Perception Mapping's contractors handle
your data.
Perception Mapping undertakes to
ensure that the information provided is meaningful, and addresses your
concerns.
You undertake:
* not to seek
such information for frivolous purposes, or unreasonably frequently; and
* to accept that the disclosure of excessive detail may harm
the security of Your Data and Perception Mapping's business processes, and
may harm Perception Mapping's commercial interests.
Handling of
Enquiries, General Concerns and Complaints
If you have enquiries, general concerns,
or complaints about these Terms, or about Perception Mapping's behaviour in
relation to these Terms, you undertake:
* to
communicate them in the first instance:
- to Perception Mapping
only;
- in sufficient
detail;
- through a
channel made available by Perception Mapping for that purpose;
Perception Mapping undertakes:
* to provide
one or more channels for communications to Perception Mapping, which are
convenient to users;
* to promptly provide acknowledgement of the receipt of
communications, including the provision of a copy of the communication, the
date and time it was registered, and Perception Mapping's reference-code for
the communication;
* to promptly provide a response to the communication, in an
appropriate and meaningful manner.
You further undertake to not
pursue Perception Mapping through any Regulator or the media:
* until and
unless Perception Mapping has had a reasonable opportunity to respond to the
initial communication; and
* while Perception Mapping and you remain are conducting a
meaningful dialogue about the matter.
Enforcement
Perception Mapping declares that
its undertakings in these Terms are intended to create legal obligations, and
that those obligations are intended to be enforceable under appropriate laws in
appropriate jurisdictions. These include laws relating to data protection,
privacy, fair trading, corporations and criminal laws.
You undertake to seek enforcement
only in a jurisdiction that is relevant to the transactions that have taken
place between You and HeadStrong Cognitive, in particular the jurisdiction in
which you live or in which you performed the relevant acts, and the
jurisdiction in which Perception Mapping is domiciled or performed the relevant
acts.
If you wish to discover the
relevant laws in any particular jurisdiction, Perception Mapping draws your attention to the following resources:
Changes to These
Privacy Undertakings
Perception Mapping undertakes:
* not to
materially change these Terms in a manner that reduces the protections for Your
Data;
* to take all possible steps to prevent any company that
acquires this company or any of its relevant assets from materially changing
the Terms applicable to Your Data in a manner that reduces the protections for
Your Data;
* where it is considering making changes to these Terms, or
creating more specific Terms relating to specific services, to consult with
appropriate representative and advocacy organisations;
* where it makes changes to these Terms, to ensure that the
differences between successive versions are readily accessible;
* to maintain all prior versions of these Terms in such a
manner that they are dated, and readily accessible.
Definitions
Perception Mapping means Perception
Mapping Pty Ltd.
Your Data means data that is
capable of being associated with you, whether or not it includes an explicit
identifier such as your name or customer number. In particular, it encompasses
all data that Perception Mapping is capable of correlating with you, using such
means as server-logs and cookie-contents.
Your Data does not refer to data
that can no longer be associated with you. This includes aggregated data that
does not and cannot identify the individuals whose data are included in the
aggregation.
Consent means your concurrence
with an action to be taken by Perception Mapping. Consent may be express or
implicit, but in either case must be informed and freely-given.
|